Scheduling software for aesthetic clinics.

Doctor, procedure room and device booked together, with prepaid packages and every consent, note and photo on the client's record.

What goes wrong today

The device has two owners
Doctor, room and device are booked separately, and the clash appears when the client is already waiting.
Prepaid sessions in spreadsheets
Who has two sessions left from a package is known only to the front desk's notebook.
Before/after photos in phones
Progress photos sit in each doctor's gallery, unattached to the record they belong to.

How Medoteca handles it

Scheduling: Book the doctor, the procedure room and the device in one appointment.
Clients: One record per client with visits, notes, documents and image previews, including consents.
Invoices: Prepaid treatment packages sold as memberships, with covered sessions shown as covered lines at invoicing.
Facilities: Procedure rooms and devices per location, so a booking reserves the machine as well as the person.
People & time: Leave and timesheets for doctors and nurses on the same schedule.

Set up with your vocabulary

Choose your field when you start and Medoteca proposes the room types, equipment and categories that fit. Keep what you use, delete the rest, rename anything.

Consulting room
Procedure room
Laser platform
Recovery area

In development

Before/after comparisons on the record
Device maintenance schedule
Client online booking

Questions

How much does it cost?: Each suite has a fixed price per user per month, and the first 3 people are free permanently. The calculator on the Modules page shows an estimate for your team.
Is it available in Romanian?: Yes. The platform and this site run in English and Romanian, and each person chooses their own language.
Can it issue invoices and e-Factura?: Invoices, yes: invoices, proformas and advance invoices, with your own numbering series, payments and storno. Sending them to e-Factura is in development, and we say so rather than promise a date.
Can clients book themselves online?: Not yet. The client app is in development; until then, your team makes the bookings.
What happens if the internet goes down mid-day?: The portal installs like an app and, with offline access turned on, keeps today’s appointments and each client’s notes, visits and recommendations on the device, behind a PIN. Notes, visits and bookings added in the meantime are sent when the connection is back.

Also built for

See it configured for your business

A 30-minute demo with your services, rooms and team already set up.

Request a demo